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Case Study: Harnessing the Power of for Automated Accounts Payable and Streamlined Approval Processes 

Our client, a rapidly scaling healthcare company, was burdened with a manual, error-prone accounts payable process that proved to be cumbersome and inefficient. Relying predominantly on Excel, the client’s AP methodology involved the painstaking process of invoice entry, approvals, check writing, and bank reconciliations. With business growth, the surging volume of transactions was outpacing their administrative capabilities, resulting in delayed vendor payments, stressed supplier relationships, and obscured financial insight. Through DeMar Consulting Group, a Healthcare Company’s Automated Accounts helped Accounts Payable and Streamlined Approval Processes.

The Challenge 

The pressing challenge was to restructure and automate the client’s AP workflow to cater to increasing transaction volumes, bolster accuracy, elevate financial transparency, and maximize time efficiency. This process necessitated an expeditious, unobtrusive transition to maintain business continuity and uphold vendor relations. 

The Solution 

DeMar Consulting Group suggested the deployment of, an industry-leading digital business payments platform renowned for its automation of comprehensive accounts payable and receivable processes. The platform was selected for its scalability, seamless integration with the client’s existing accounting system, robust capabilities, and intuitive interface. 

DeMar Consulting Group commenced the implementation with a meticulous examination of the client’s extant AP process, pinpointing areas of enhancement and devising a tailor-made implementation strategy. Subsequently, we configured the system to align with the client’s requirements. This involved setting up vendor profiles, inputting outstanding payables, and establishing approval workflows. 

We conducted extensive training sessions for the client’s team to ensure they were adept at handling the new system. These sessions emphasized the uploading and approval of bills, making electronic payments, utilizing the digital approval workflow, and conducting transaction reconciliations. 

The Results 

The outcome of the implementation was transformative. The client’s AP process was significantly streamlined, halving the time dedicated to managing payables. Manual errors were practically eradicated, and the company now had immediate visibility into their payable status, enhancing cash flow management. 

A crucial component of the new system was the digital approval workflow, significantly enhancing the speed and efficiency of bill approvals. Executives could now approve payments remotely, expediting approval timelines, and circumventing payment delays. 

Moreover, the eradication of check writing was a welcome change. Digital payments reduced the potential for errors, saved time, and provided an additional layer of security. This shift also contributed to the environmental sustainability goals of the client. 

Improved vendor relationships were an added advantage, with timely, automated payments strengthening trust. This, in turn, allowed the client to negotiate improved terms with several vendors, resulting in further financial benefits. 


The deployment of revolutionized the client’s accounts payable process, highlighting the transformative potential of digital solutions in managing business transactions. With a newly efficient and automated AP system, the client could now refocus resources on their primary business operations, secure in the knowledge that their payable commitments were being effectively managed. 


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DeMar Consulting Group provides a comprehensive range of services including audit, tax, management consulting, data analytics, business intelligence, financial modeling, accounting, and more.

Our services are best suited for not only the enterprise sized business, but also startups who are seeking expert guidance in managing their financial operations and strategic planning.

At DCG, we prioritize forging lifelong client relationships over transactional engagements, offering unlimited access to our collective expertise without traditional fee barriers, and fostering a transparent, integrated approach that emphasizes proactive guidance, ethical commitment, and educational empowerment to ensure our clients' enduring success. We are not just advisors; we're steadfast partners dedicated to redefining the very essence of consulting, ensuring every client feels valued, understood, and empowered for the journey ahead.

DCG is proud to collaborate with nonprofit organizations, providing tailored consulting services that address their unique challenges and advancing their missions. Our dedicated team understands the nuances of the nonprofit sector and is committed to fostering their growth, impact, and sustainability in the communities they serve.

At DCG, our experienced team is well-versed in navigating the complexities of audits, providing our clients with comprehensive support, insights, and strategic guidance throughout the audit process. We not only ensure compliance but also aim to make the experience seamless and stress-free, reinforcing our commitment to being reliable partners in every aspect of our clients' financial journey.

DCG has a transparent and structured pricing approach tailored to the specific needs of our clients. For our Office of Finance as a Service, we charge 2% of the client's monthly revenue. When it comes to audits and tax services, we initiate a scoping call to understand the intricacies of the project, allowing us to provide a custom quote that reflects the complexity and requirements of the task at hand. This ensures our clients receive value-driven, precise, and equitable pricing for every engagement.

DCG provides comprehensive tax planning and filing services, leveraging a deep understanding of the latest tax laws to optimize businesses' tax positions. Through proactive strategies and meticulous analysis, we ensure timely, accurate filings while identifying savings and credit opportunities. Our approach prioritizes both compliance and empowerment, ensuring businesses are informed and well-prepared for the tax season and beyond.

Absolutely. We can assist with financial forecasting, budget planning, and strategic financial decision-making to facilitate business growth. Our holistic approach ensures businesses not only achieve their growth objectives but also maintain long-term success and resilience in the marketplace.

We offer both ongoing and one-off services depending on your needs. We can discuss the best approach for your business during our initial consultation.
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